07 September Meeting Notes/ Parlimentary Procedure

Speaker: John Mundt “Parliamentary Procedure”
Defined: a set of rules used to conduct a meeting and business in an orderly fashion
Main objectives:
• Transact one item of business at a time
• Demonstrate courtesy to everyone
• Accept the rule of the majority
• Protect the rights of the minority
Types of Motions and Their Order of Precedence:
• Privileged : a group of motions that are generally for the convenience or comfort of a person or the group, ie: opening a window because it was hot in the room
• Subidiary : a group of motions that are generally applied to the main motion to change, alter, or help complete action on the main motion
• Main Motion: main idea or proposed course of action for the group or organization
• Incidental and Unclassified:
Fundamentals
• The rules exist to promote cooperation and harmony
• The majority decides, but minority rights are protected
• All members have equal rights
• Motions have a definite and logical order of sequence
• Use the simplest and most direct procedure to accomplish a purpose
• Only one question or motion can be considered at a time
• The presiding officer ( Mikayla) is strictly impartial
• The presiding officer should maintain order to keep business running smoothly (gavel)
• Demonstrate courtesy to everyone by saying please and thank you
• There is full and free discussion on every motion before the assembly
• The gavel is not used as a noisemaker but a symbol of authority. Several raps may call the meeting to order. One rap indicates that an item of business has been transacted. One rap indicates the meeting adjourned.
General Rules
• A member of the group must obtain the floor before speaking
• Address the Chair as Madame/Mr. President, Mr./Madame Chairperson
• Make a motion by saying “I move”
o Say, “ I move that…
• Don’t discuss it!
• Don’t discuss motions while making the motion
o Ask, “ is there a second to the motion?”
o Then, say, “ it has been moved and seconded… is there any discussion?”
• The maker of the motion gets the first opportunity to debate
• When discussing a motion include: How, What, Where, When, Why
• Keep motions simple-Not complex
• Amendments cannot change the original intent of a motion
• If a motion does not receive a second then the motion dies for the lack of a second
• Nominations do not need a second
• Vote only once on a motion
Add Summary of Motion Tables.


REMINDER: MEETING THURSDAY 09 SEPTEMBER. NEW MEMBERS- GET YOUR MEMBERSHIP PAPERS THEN.

Cheers,


Delaney